Privacy Notice
Privacy Policy
Last updated May 23, 2026
This Privacy Notice for Kaizenic Ai Proprietary Limited, doing business as Yapanese AI ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share your personal information when you use our Services.
YapaneseAI is a mobile application that helps users learn Japanese through AI-powered features, including real-time voice conversations with AI language tutors, journaling with personalized pronunciation and grammar feedback, written messaging with AI tutors, scripted dialogue practice, graded reading stories, and adaptive vocabulary, kana, and grammar quizzes. The app is operated by Kaizenic AI and is available on the Google Play Store.
Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. You can contact us at kaizenicai.tech@gmail.com.
Summary of Key Points
We collect personal information that you provide to us, such as account and contact details, and we automatically collect certain device and usage information. We do not process sensitive personal information and we do not collect information from third parties.
We process information to provide, improve, and administer our Services, communicate with you, support security and fraud prevention, comply with law, and, where applicable, process information with your consent. We may share information in specific situations and with service providers that help operate the Services.
The easiest way to exercise your rights is by submitting a data subject access request or by contacting us.
1. What Information Do We Collect?
Personal information you disclose to us
In short: We collect personal information that you provide to us. We collect personal information that you voluntarily provide when you register on the Services, express interest in our products and Services, participate in activities on the Services, or otherwise contact us.
The personal information we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. It may include:
- Names
- Email addresses
- Usernames
- Passwords
- Contact or authentication data
- Debit/credit card numbers
- Billing addresses
Sensitive information: We do not process sensitive information.
Payment data: We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and security code. All payment data is handled and stored by Google and RevenueCat. Their privacy notices are available at Google Privacy Policy and RevenueCat Privacy Policy.
Social media login data: If you choose to register or log in using a social media account, we will collect certain profile information from that provider as described in the social logins section below.
Application data: If you use our application, we may request access or permission to mobile device features including storage, camera, microphone, and push notifications. You can change access or permissions in your device settings.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes.
Information automatically collected
In short: Some information, such as your IP address and browser and device characteristics, is collected automatically when you visit our Services.
We automatically collect certain device and usage information when you visit, use, or navigate the Services. This may include your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.
We also collect log and usage data, including service-related, diagnostic, usage, and performance information. Like many businesses, we collect information through cookies and similar technologies.
Google API: Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
2. How Do We Process Your Information?
In short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, to comply with law, and, where required, only with your prior explicit consent.
- To facilitate account creation and authentication and otherwise manage user accounts.
- To request feedback and contact you about your use of the Services.
- To send marketing and promotional communications in accordance with your marketing preferences.
- To identify usage trends so we can improve the Services.
- To save or protect an individual's vital interest, such as preventing harm.
3. What Legal Bases Do We Rely On To Process Your Information?
In short: We only process your personal information when we believe it is necessary and we have a valid legal reason under applicable law, such as consent, compliance with laws, performance of contractual obligations, protection of rights, or legitimate business interests.
EU and UK
If you are located in the EU or UK, we may rely on consent, legitimate interests, legal obligations, and vital interests as legal bases for processing your personal information. Legitimate interests may include sending information about offers, analyzing how the Services are used, and improving user experience.
Canada
If you are located in Canada, we may process your information with express or implied consent. In exceptional cases, applicable law may permit processing without consent, including for fraud prevention, investigations, business transactions, legal compliance, identifying injured or deceased persons, financial abuse concerns, and approved research or statistics projects.
5. What Is Our Stance On Third-Party Websites?
The Services may link to third-party websites, online services, or mobile applications and may contain advertisements from third parties that are not affiliated with us. We are not responsible for the content, privacy, or security practices of those third parties, and any data collected by third parties is not covered by this Privacy Notice.
7. Do We Offer Artificial Intelligence-Based Products?
In short: We offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies ("AI Products").
We provide AI Products through third-party service providers, including Anthropic, OpenAI, Google Cloud AI, and ElevenLabs. Your input, output, and personal information may be shared with and processed by these providers to enable AI Products within the Services.
Our AI Products are designed for text analysis, natural language processing, image generation, image analysis, and AI insights. All personal information processed using AI Products is handled in line with this Privacy Notice and our agreements with third parties.
9. How Long Do We Keep Your Information?
We keep personal information for as long as necessary for the purposes set out in this Privacy Notice unless a longer retention period is required or permitted by law. No purpose in this notice will require us to keep personal information longer than the period of time in which users have an account with us.
When we have no ongoing legitimate business need to process your personal information, we will delete or anonymize it, or securely store and isolate it until deletion is possible.
10. How Do We Keep Your Information Safe?
We have implemented appropriate and reasonable technical and organizational security measures designed to protect personal information. However, no electronic transmission over the Internet or storage technology can be guaranteed to be 100% secure, so access to the Services and transmission of personal information is at your own risk.
11. Do We Collect Information From Minors?
We do not knowingly collect, solicit data from, or market to children under 18 years of age or the equivalent age specified by law in your jurisdiction, nor do we knowingly sell such personal information. If we learn that personal information from users under 18 has been collected, we will deactivate the account and take reasonable measures to delete the data. Contact us at kaizenicai.tech@gmail.com if you become aware of such data.
12. What Are Your Privacy Rights?
Depending on where you live, including certain US states, the EEA, UK, Switzerland, and Canada, you may have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.
These rights may include access, correction, erasure, restricted processing, data portability, objection to processing, and not being subject to certain automated decision-making. You can withdraw consent at any time by contacting us, though withdrawal does not affect processing that occurred before the withdrawal.
You may opt out of marketing communications by clicking the unsubscribe link in emails or by contacting us. You can update account information by logging in to your account settings.
13. Controls For Do-Not-Track Features
Most browsers and some mobile operating systems include a Do-Not-Track ("DNT") feature. No uniform technology standard for recognizing and implementing DNT signals has been finalized, so we do not currently respond to DNT browser signals. California law requires this disclosure.
14. Do United States Residents Have Specific Privacy Rights?
If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have rights to request access to and receive details about the personal information we maintain, correct inaccuracies, get a copy, delete personal information, and withdraw consent where applicable.
| Category | Examples | Collected |
|---|---|---|
| A. Identifiers | Contact details, unique identifiers, online identifiers, IP address, email address, and account name | No |
| B. California Customer Records personal information | Name, contact information, education, employment, employment history, and financial information | No |
| C. Protected classification characteristics | Gender, age, date of birth, race and ethnicity, national origin, marital status, and other demographic data | No |
| D. Commercial information | Transaction information, purchase history, financial details, and payment information | No |
| E. Biometric information | Fingerprints and voiceprints | No |
| F. Internet or similar network activity | Browsing history, search history, online behavior, interest data, and interactions with websites, applications, systems, and advertisements | No |
| G. Geolocation data | Device location | No |
| H. Audio, electronic, sensory, or similar information | Images and audio, video, or call recordings created in connection with business activities | No |
| I. Professional or employment-related information | Business contact details, job title, work history, and professional qualifications | No |
| J. Education information | Student records and directory information | No |
| K. Inferences drawn from collected personal information | Profiles or summaries about an individual's preferences and characteristics | No |
| L. Sensitive personal information | No |
We may collect other personal information when you interact with us in person, online, by phone, or by mail, including customer support, surveys, contests, delivery of Services, and responses to inquiries.
We have not disclosed, sold, or shared personal information to third parties for a business or commercial purpose in the preceding twelve months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.
Your rights
- Right to know whether or not we are processing your personal data
- Right to access your personal data
- Right to correct inaccuracies in your personal data
- Right to request deletion of your personal data
- Right to obtain a copy of the personal data you previously shared with us
- Right to non-discrimination for exercising your rights
- Right to opt out of processing for targeted advertising, sale of personal data, or profiling that produces legal or similarly significant effects
Depending on the state where you live, you may also have rights to access categories of personal data being processed, obtain lists of third parties to whom data has been disclosed or sold, review certain profiling, limit use and disclosure of sensitive personal data, or opt out of sensitive data collection through voice or facial recognition features.
To exercise these rights, submit a data subject access request, email us at kaizenicai.tech@gmail.com, or use the contact details below. Authorized agents may submit requests where permitted by law, but we may request proof of authorization and identity verification.
Appeals: If we decline to take action regarding your request, you may appeal by emailing us. If your appeal is denied, you may submit a complaint to your state attorney general. California residents may also make requests under the California "Shine The Light" law using the contact details below.
15. Do Other Regions Have Specific Privacy Rights?
Australia and New Zealand
We collect and process personal information under Australia's Privacy Act 1988 and New Zealand's Privacy Act 2020. If you do not provide information necessary to fulfill an applicable purpose, it may affect our ability to offer products or services, respond to requests, manage your account, confirm your identity, or protect your account.
You may request access to or correction of your personal information using the contact details in this notice. You may also submit complaints to the Office of the Australian Information Commissioner or the Office of New Zealand Privacy Commissioner.
Republic of South Africa
You may request access to or correction of your personal information using the contact details in this notice. If you are unsatisfied with how we address a complaint about processing personal information, you can contact The Information Regulator (South Africa). General enquiries: enquiries@inforegulator.org.za. Complaints: PAIAComplaints@inforegulator.org.za and POPIAComplaints@inforegulator.org.za.
16. Do We Make Updates To This Notice?
Yes. We may update this Privacy Notice from time to time. The updated version will be indicated by an updated revised date at the top of this Privacy Notice. If we make material changes, we may notify you by prominently posting a notice or by directly sending you a notification.
17. How Can You Contact Us About This Notice?
If you have questions or comments about this notice, you may email us at kaizenicai.tech@gmail.com or contact us by post at:
Kaizenic Ai Proprietary LimitedPlot 158, Unit 6, Gaborone International Commerce Park
Gaborone, Botswana
0000
Botswana
18. How Can You Review, Update, Or Delete The Data We Collect From You?
Based on the applicable laws of your country or US state of residence, you may have the right to request access to personal information we collect from you, details about how we processed it, correction of inaccuracies, deletion of personal information, or withdrawal of consent. To request review, update, or deletion, please fill out and submit a data subject access request.
This Privacy Policy was created using Termly's Privacy Policy Generator.
8. How Do We Handle Your Social Logins?
If you choose to register or log in using third-party social media account details, we may receive profile information from the provider, such as your name, email address, friends list, profile picture, and other public information. We use this information only for the purposes described in this Privacy Notice or made clear to you in the Services.